Apprenticeship Front Office Administrator
Job Type : Permanent, Contract, Full Time
Salary :
Air Personnel are delighted to be supporting their client in Kidlington for the role of Front Office Administrator – Apprenticeship
Description/Overall purpose of the Job
As the Apprentice Front Office Administrator, you will be responsible for providing day to day administrative support as part of the Admin team. You will spend time with each member of the team to ensure you are exposed to all PA/Admin disciplines, providing a well rounded experience of the full PA/Admin function.
As part of the Apprenticeship Front Office Administrator you will study and work towards a Level 2 Functional Skills in English and Maths (If required) and a Level 3 Business Administration Apprenticeship.
You will attend college for 10 days in total to complete this, and we will support you and allow you time to focus on the qualification at other times as and when required. The college learning will be based at one of the Abingdon & Witney based colleges.
Main responsibilities
● Provide additional administrative support to the PAs, Administrators and Reception
● Diary management, booking of internal, external meetings and meeting rooms
● Meeting preparation, coffee, tea, lunches and clear up
● Producing documents, letters, memos
● Liaising with the accounts department in respect of invoices (current or outstanding),
employee expense claims, etc.
● Raising purchase orders, non-stock requisitions and vendor approval forms for invoices to be paid
● Cover Reception during lunch times, sick and holiday leave.
● Provide additional support with event planning and on location support at events
● Update meeting trackers and spreadsheets
● Add weekly hours for employees into SAP
Knowledge and Skills Front Office Administrator
Essential
● Good working knowledge of IT packages
● Excellent English communication skills, both verbal and written
● Excellent internal and external customer service skills
● Excellent telephone manner and interpersonal skills
Desirable
● Familiar and proficient in use of Google Suite (Gmail, Google Docs, Google Sheets, Google Drive, Google sites etc)
Education, Qualifications or Training
Essential
● 4 GCSEs A*- C / 9 – 4
Desirable
● A driving licence – due to the college being 14 miles away from our site.
About you
● Highly organised, enthusiastic with "can do" attitude and a quick learner
● Capable of following instructions and procedures
● Team orientated with the ability to multi-task and work well under pressure
● A mature and responsible personality able to work on own initiative when necessary
● Efficient and effective when performing work duties with high attention to detail
● High level of professionalism, self-motivation and time management
Additional requirements
● Due to the nature of this position you will require DBS Security Clearance
● Applicants must meet any/all requirements of Export Compliance Regulations.
This role of Front Office Administrator is a fantastic opportunity to join a leading organisation in the aviation industry. They are a great team of people who are passionate about their aircraft, they offer a good salary and outstanding benefits.
This is a two year fixed term Apprenticeship scheme which is likely to turn into a permanent role at the end of the apprenticeship.
Please call Michelle or send your CV for further details
More Information
- Address Kidlington, Oxfordshire
