Purchase & Sales Ledger Assistant
Job Type : Permanent, Full Time
Salary : £24000 – £26000/annum Includes Bonuses
Sales & Purchase Ledger Assistant
Leamington Spa
£24,000 – £26,000
Prime Objectives of the Post
The key objectives of the role will be to support the finance team in the area of Purchase Ledger while ensuring financial processes and procedures are followed.
Sales Ledger
* Monitoring accounts email inbox / customer receipt emails
* Setting up new debtors to agreed terms within accounts software for new clients and external clients
* Processing weekly & monthly sales invoices directly onto accounting software
* Emailing weekly & monthly sales invoices along with back-up to clients
* Check annual / monthly and ad hoc purchase orders
* Loading client invoices to client Purchase order portals
* Monitor sales invoice procedure through purchase order process
* Generate and email monthly client statements, along with copy invoices
* Checking and reconciling client statements, review outstanding transactions
* Dealing with client / operational queries (investigating and resolving in a timely manner)
* Processing / allocating customer receipts
* Investigating and dealing with credit balances on debtor ledgers
* Weekly overdue debtor reporting to operational and senior teamPurchase Ledger
* Sorting out daily accounts post
* Monitoring accounts email inbox / supplier emails
* Setting up new suppliers to agreed terms and monitoring / Amending existing ones within accounting software and intranet system (RAPID)
* Checking / importing site purchase invoices from intranet system (RAPID)
* Processing head office purchase invoices directly onto accounting software
* Processing centralised site purchase invoices into intranet system (RAPID)
* Checking and reconciling supplier statements received, chase missing statements
* Dealing with supplier queries (investigating and resolving in a timely manner)
* Allocating direct debit payments within purchase ledger via manual payments
* Producing bacs payments to agreed terms
* Checking / coding and entering / expenses directly onto accounting system
* Checking / coding / entering site copy invoices into RAPID and site petty cash
* Investigating credit balances on creditor ledgers
* Month end reconciling creditor ledger to balance sheet, investigate and rectify issues and variances
* Checking manual payments completed for cash purchases
* Month end reporting for: cash purchases. copy invoices, estimates (site accruals), petty cash, reports for senior colleagues
More Information
- Address Royal Leamington Spa, Warwickshire
