Office Administrator 8 views

Office Administrator

Job Type : Permanent, Full Time

Salary : £24000/annum

Reporting to the Administration Manager : The main responsibilities of this position include providing efficient administrative support ensuring that all the paperwork/electronic processes associated with the role are completed accurately and on time.

Main Objectives of the role:

* Entering of Purchase Orders on in house systems for all departments to ensure accurate P&L reporting.

* Entering of sales invoicing on in house systems demonstrating exceptional attention to detail.

* Reconciliation of agency labour for Health and Safety reporting.

* Preparation of month end reports for accurate financial reporting.

* General purchasing, in particular warehouse consumables, stationery/workwear ordering and controlling of stock to ensure operation runs smoothly.

* Booking hotel accommodation, arranging flights and train tickets attaining best prices.

* Actioning adhoc requests and supporting Senior Leadership team where appropriate.

* Drug testing new starters as part of HR induction.

* Completing all SSOW’s, TBT’s and E-learnings in a timely manner to ensure full Health and Safety Compliance.

* Supporting the Divisional Manager with Employee Engagement initiatives.

* Setting up and booking of meeting rooms. Provision of refreshments. Clearing and tidying meeting rooms, kitchen and the office in general.

* Answering telephone and dealing with questions as appropriate or taking messages.

* Answering intercom, taking in deliveries and dealing with visitors.

* Sorting incoming and outgoing post.

Skills & Experience:

* Knowledge of modern office procedure and methods including the use of telephones, and other office systems.

* Very high level of attention to detail.

* Ability to prioritise, multitask, work independently, and make progress on tasks with minimal supervision.

* Strong verbal and written communication skills.

* Exceptional interpersonal skills – able to deal with people at all levels.

* Basic PC literacy and the ability to use/learn software packages that is applicable to the job.

* Microsoft 365 Office packages, in particular Excel & Word.

* Basic high school education with exam passes in English and Mathematics

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