Sales administrator
Job Type : Permanent, Full Time
Salary : £21500/annum
What’s in it for you!
• Salary £21.5k per annum negotiable for the right candidate
• Office based position
• 9am – 5pm Monday – Friday
• 25 days plus bank holidays, company pension, free parking
Why we’d work there!
• Fantastic team
• Great work culture
What you’ll do
• To be responsible for the day-to-day administration of the Support Services department (SSD)
• To ensure all administration processes are adhered to
• General office duties – answer incoming calls, photocopying, sending emails, filing, etc
• Manage on-line and paper filing systems to ensure they are up to date and in line with Data Protection requirements.
• Assist in the training of any New Starters as required
• Plan and maintain the scheduling plan spreadsheet for the Region you are responsible.
• Resource control of the Engineers’ scheduled work on a regular basis, as far ahead as possible (currently six-months) in order to assist Management team with future resource/people planning
• Responding to requests for call outs, assessing priority and arranging for an engineer to visit.
• Organising installation & scheduled water hygiene works, liaising with equipment production, chemical production, SSD and sales representative/account manager regarding availability, delivery etc
• Ensuring correct RAMS are sent to Site contact in advance
• Checking/generating monthly job sheets for any scheduled work before being issued to engineers
• Signing off completed jobs/updating Lotus Notes with information for C4/C5 works
• L8 reports sent to customer
• Ensuring all aspects of photo reports are correct and arranging copies to be sent to responsible consultant initially then to site contacts
• Maintain full UK SSD schedule during periods of holiday/absence
• Raising purchase orders for equipment/specialist kit hire, and authorising payment of invoices.
• Co-ordinate DBS and Security Clearance applications for SSD Engineers in your allocated region.
• Raising Purchase orders to sub-contractors as and when required
• Providing orders along with job sheets and any other necessary paperwork as required to ensure that sub contractor compliance is achieved
Experience you need
• Reliability & discretion, you may learn of confidential matters
• Adaptability
• Communication, negotiation & relationship building skills
• Organisational skills
• IT skills
• Problem solving skills
• Initiative
• The ability to make things happen, question inefficient work practice and offer solutions.
How you apply!
Email your CV
A full job description will be shared upon registration
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More Information
- Address Wirral, Metropolitan Borough of Wirral
