Legal Secretary 38 views

Legal Secretary

Job Type : Permanent, Full Time

Salary : £18000 – £25000/annum as per advert

Reference Sian –02696
Job Title: Conveyancing Secretary
Location: Wallasey
Salary: £18,000 – £25,000 pa
Duration: Full Time Permanent Employment
Driving Licence Required: No
Transferable Skills:
"Conveyancing Secretary" or "Legal administrator" or "completions clerk" or "completions officer" or "legal admin" or "legal admin assistant" or "legal cashier" or "legal clerk" or "legal executive" or "legal pa" or "legal personal assistant" or "legal receptionist" or "legal secretary" or "Law secretary" or "Legal assistant" or "assistant lawyer" or "assistant solicitor" or "junior lawyer" or "junior solicitor" or "law graduate" or "lawyers assistant" or "legal advisor" or "legal officer" or "litigation assistant" or "litigation executive" or "litigation officer" or "para legal" or "para-legal" or paralegal or "trainee solicitor" or Conveyancer or "conveyancing fee earner" or "conveyancing solicitor" or Conveyancing or Secretary or "assistant to c-suite" or "assistant to ceo" or "assistant to director" or "c-suite assistant" or "director assistant" or ea or "exec assistant" or "executive assistant" or "executive pa" or "executive personal assistant" or "management assistant" or pa or "pa secretary" or "pa to ceo" or "pa to director" or "personal administrator" or "personal assistant" or "personal secretary" or "team administrator" or "team assistant" or "team coordinator" or Secretarial or Lawyer or attorney or barrister or "commercial lawyer" or "commercial solicitor" or "corporate lawyer" or "corporate solicitor" or "duty solicitor" or "fee earner" or "law practioner" or "legal counsel" or "legal partner" or "legal practioner" or "litigation solicitor" or litigator or mediator or solicitor,
Conveyancing Secretary
job Purpose:
To support the Head of Department in the provision of Legal Secretarial Services to the practice by providing competent and efficient Legal Secretarial duties
Key Responsibilities
– To support the Head of Department in the management of the secretarial workload, ensuring that the priorities of the department are met.
– To support Conveyancers in the production of files by typing dictated work as directed.
– To support Conveyancers in the maintenance of files by effective file management.
– To assist Conveyancers in the management of case-load by dealing with file related queries either face to face or by telephone.
– To ensure that clients are dealt with efficiently and politely and that appropriate legal matters are raised with the Conveyancer.
– To assist in general office administration and in the locating of files when necessary.
– To transmit correspondence by fax machine and undertake photocopying when necessary.
– To answer internal telephone calls efficiently and politely and take messages, as necessary.
– To ensure that all internal methods, systems, policies and procedures are adhered to.
– To manage own work allocation, productivity and quality of work with minimum supervision.
Personal Qualities
Managing Yourself
Self motivated and able to organise own work with minimum supervision.
Copes effectively in demanding circumstances.
Good time management, adopting a flexible approach to work.
Demonstrates persistence and commitment to completing tasks and objectives.
Delivers work output to the required standard.
Pays attention to detail and quality of work.
Demonstrates a commitment to improving working practices and supports company plans and policies.
Working with People
Ability to build and maintain working relationships with others and is seen as ‘approachable’.
Operates effectively as part of a team.
Willing to offer help to all colleagues to ensure company success.
Problem Solving
Demonstrates sound judgement and good decision making when dealing with problems.
Able to identify a problem arising and can develop a solution or take the correct course of action.
Knows when to seek guidance or further input from others before taking action.
Checks that information is accurate and complete.
Looks for new solutions to problems as well as tried and tested methods.
Communication Skills
Able to express oneself both orally and in writing in a clear and constructive way.
Willing to ask questions, listen to others views and accept advice.
Willing to contribute ideas and seek improvements.
Good client / Introducer / supplier handling skills both by telephone and face to face.
Experience Required
Essential
Computer literate with good keyboard skills and a working knowledge of using software packages.
Recent practical experience of using word processing packages (preferably Microsoft Word).
RSA Stage 2 Typing (50 words per minute copy typing).
Recent practical experience of Audio Typing.
Recent practical experience of working in an office environment.
Practical experience of handling client enquiries both by telephone and face to face.
Working knowledge of using photocopiers, fax machines.
Desirable
Practical experience of working in a legal office environment.
Experience of working in a networked Windows environment.
Demonstrates a commitment to personal development

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