Floating Legal Secretary
Job Type : Permanent, Full Time
Salary : £19000 – £22000/annum
Our Client Based in Bromsgrove is currently recruiting for a Floating Legal Secretary to carry out the following:
PURPOSE OF ROLE
To provide comprehensive and flexible secretarial support across all operational divisions and locations. To ensure that tasks are undertaken in a timely and effective manner. To strive for continuous professional development at work.
PRINCIPAL DUTIES AND RESPONSIBILITIES
Tasks and Activities:
1. To undertake such work as may be delegated by your designated Fee Earner or Partner in relation to client matters or any required administrative duties.
2. To assist your designated Fee Earner or Partner in prioritising the client matter and, when appropriate, advise the client and others in the progress of the matter.
3. To assist with file management and the consistent review of files, where applicable.
4. To ensure accurate time recording of all work undertaken by your assigned Fee Earner or Partner.
5. To attend to clients and others, where appropriate, on behalf of the Fee Earner or Partner, taking accurate instructions for your Fee Earner’s attention.
6. To undertake all work of a secretarial nature as may be requested by any Fee Earner including typing and word processing, photocopying, making and taking phone calls.
7. To take and record accurately any message and pass the same on to the appropriate person without delay.
8. To make appointments and maintain up to date diary entries.
9. To deal with filing, storage and retrieval of client’s papers and files, opening and closing of files, storage of deeds and other papers all in accordance with the firms policies.
10. To correctly identify and differentiate between DX and Royal Mail post and hand or other deliveries.
11. To undertake any additional duties which may be allocated from time to time.
Generic Responsibilities and Expected Standards:
To assist with the implementation of good working practices, maintain a high standard of work and client service/care within your area of responsibility, in accordance with the firm’s policies, procedures and guidelines and/or as directed by your line manager.
To use initiative on all matters.
To ensure confidentiality and security for all firm and client documentation and information.
To undertake any specific training course as and when required.
To effectively demonstrate the firm’s values and behaviours at all times.
To maintain clear and precise communications with other members of staff and assist other secretaries when required.
To develop good working relationships with external institutions, organisations and other third parties.
To ensure that any equipment supplied for the purpose of your work is used correctly, maintained and any defects/faults are reported.To ensure that Health & Safety principles and safe working practices are followed at all times. Employees have a legal duty that gives them responsibility, so far as is reasonably practicable, to ensure that they do not endanger themselves or anyone else by their acts or omissions.To cooperate with the firm on Health & Safety matters and do not interfere with or misuse anything provided for health, safety and welfare purposes.
PERSON SPECIFICATION
Skills, Knowledge, Experience and Attitudes
1. Experience of working as a Legal Secretary.
2. A proficient level of literacy and numeracy.
3. Experience of working within a team environment.
4. Experience of data entry and/or text processing.
5. Competent audio and touch typist.
6. IT literate with experience of the Microsoft Office suite of applications including Word, Excel and Outlook. SOS case management desirable.
7. Organised and methodical with the ability to multi-task, prioritise and work in a fast paced environment.
8. A high level of attention to detail
More Information
- Address Bromsgrove, Worcestershire
