Business Administration Apprenticeship
Job Type : Apprenticeship, Full Time
Salary : £12000/annum
Business Administration ApprenticeshipDpdgroup Uk Ltd
Brief overview of the role
To support the GM/DM/OM and depot admin teams by providing an administrative service in the area of depot administration. To ensure that the administrative processes that support the depot operation are maintained to a standard of excellence and operated in line with company policy.
Working week
Full-time. Department: Depot. Shift pattern: 5 out of 7. Working pattern: Days, Monday – Friday only.
Total hours per week: 40.00
Annual wage
£12,000.00
Vacancy description
Duties will include:
Administer the depot’s holiday rota ensuring all holiday entitlement and leave booked is appropriately recorded, enabling the calculation of accrued holiday pay
Administer all new starters ensuring company procedures are followed in relation to the issuing of offer letters, reference and vetting procedures and authorisation and establishment on payroll
Administer all leavers ensuring that files are appropriately stored and maintained and that People & Talent and Payroll are advised
Maintain personnel records, including sickness and holiday. Pass relevant information promptly to Payroll and People & Talent
Establish and maintain all training records within individual personnel files providing reminders to the GM/DM of annual training review for each employee
ODF Management Support:
Input vehicle mileages and fuel drawn. Ensure that appropriate records are maintained for short term hire vehicles and that accurate records are submitted to transport via the DOR
Liaise with Shift Management & Operations Management to obtain & enter additional payments/deductions where applicable
Obtain weekly mileage readings for all ODF drivers & enter onto billing system to ensure accurate charging of excess mileages
Liaise with Fleet Ambassador to ensure all ODF uniform charges are submitted correctly
Finance Management Support:
Collate information required for the Weekly Operating Report, sanitise and input into spreadsheet. Pass to the Regional Finance Manager to review
Input authorised information in respect of payroll into computerised systems and present to the GM/DM for review
Establish and maintain a diarised system to ensure that all regular and ad hoc returns of information, to central departments or other outside bodies, are completed and sent on a timely basis
Administer the depot’s petty cash in accordance with company policy
Control the issue and recording of purchase orders to suppliers. Input authorised orders into computerised systems
Check supplier invoices against orders, code invoices and present to OM/DM for authorisation
Forward information to Central Finance in support of key control account reconciliations, e.g. Purchase Order Listing
Ops Office Support:
Learn the job tasks & processes in relation to pre-brief role in Operations Office in order to cover this role as and when required
Support the Saturn Management processes
Answer telephone calls and provide support to drivers, customers and consumers
Assist shift managers with the allocation/booking of collections
Liaise with visitors & contractors ensuring the relevant H&S and Security paperwork is completed
General administration tasks:
Assist with the monitoring, auditing and ordering of stationery, uniform, office/depot stock items and the storing and/or distribution thereof
Carry out such other duties as may reasonably be requested by Line Management, e.g. assist with Depot Engagement events and incentive days
Requirements and prospects
Desired skills
Familiar with Google Workspace (Gmail/Google Sheets)
Independently motivated, with the ability to take on tasks and duties without immediate direction
Excellent communication skills and the ability to communicate effectively at all levels
High attention to detail to produce accurate and quality work
Personal qualities
* Compliance to training and qualification schedule
* Productivity
* Attendance record
* Training reports
* Assigned mentor reports
* Demonstrate the core DPD DNA values of Passion, Respect, Honesty, Flexibility, Hard Work and Accountability
Desired qualifications
GCSEs or equivalent
Future prospects
* Funded Training to develop your skills
* The opportunity to progress your career within the business
Things to consider
None specified. This message will not appear on the vacancy when it goes live
About the employer
Employer
Dpdgroup Uk Ltd
Disability Confident
Employer is not registered as Disability Confident
Description
DPD is one of the UK's leading time-critical carriers and can satisfy all your distribution needs, whether your consignments are for the UK or elsewhere in the world. Integrating our own extensive UK network with our unrivalled ground-based service to Europe and Air Express service to the rest of the world, we are well placed to satisfy all your distribution and logistics needs. In addition, our team of people has the technology and information systems to provide a seamless service for you and your customers. We have a total support network that will act – if you want it to – as an extension of your own business.
Address
28
Commercial Way
London
NW10 7XF
Training to be provided
Training will be provided by the tess group.
Apprenticeship standard
Business administrator
More Information
- Address NW10, Middlesex, Greater London
