Project Administrator 41 views

Project Administrator

Job Type : Permanent, Full Time

Salary : £20000 – £25000/annum

Project Administrators play a key role in supporting the management of jobs and projects at every level. Working as an associate to the Project Coordinators and Managers, providing organisational and administration support as well as liaising directly with clients. Project Administrators follow each and every job throughout the company ensuring products and services are delivered on time and on point. Excellent communication and organisational skills are essential to ensuring effective co-ordination of high-quality work while under the pressures of time and budgets.

This company is a high paced, and often highly pressured, production house. Positivity is key in everything they do. Whether you're collaborating with colleagues, communicating with clients or focusing on the task at hand, their approach is to always remain constructive. Respecting each other's contribution is essential as we believe every individual has something to offer, and the key to being successful is an ability and willingness to collaborate.

MAIN DUTIES AND RESPONSIBILITIES: CLIENT LIAISON

* To support the more senior Project team members in their communications with the client, and internal teams.

* Receiving briefs from clients and interpreting them, in close collaboration with senior Project team members, into orders to be quoted on our internal MIS system.

* Regularly updating clients on their job status and fulfilling all clients' needs and expectations.

JOB MANAGEMENT

* Data entry on to MIS system.

* Translating orders into a brief for the design, studio, production, packing and installation teams including spreadsheet and presentation preparation.

* Co-ordination of spreadsheets for roll outs, including managing data breakdowns for each team and analysing data for quoting.

* Liaising with studio, manufacturing, dispatch and installation teams to ensure jobs and projects are on track and feedback to clients on their status.

* Preparing installation briefs for bespoke jobs.

FINANCIAL AND COMMERCIAL MANAGEMENT

* Ensure all accounts are kept up to date and invoiced accurately on time.

TEAMWORK

* Positive and constructive collaboration is key. Maintaining regular, clear and positive communication with all teams and Directors is essential to ensuring jobs and projects are completed correctly.

AD HOC

* They are a dynamic, busy company with a close working team and as such we often require our employees to work on additional bespoke projects outside of their daily duties. This is also aimed to encourage and broaden individual skills and ambitions.

* To perform other reasonable tasks as required by the Directors or your department head.

* Follow and promote to colleagues, visitors and the public all health and safety procedures and protocols.

* Follow sustainability policies and procedures. Promote sustainable operations to colleagues, clients and suppliers.

* General administrational support.

ESSENTIAL INDIVIDUAL CHARACTERISTICS:

* Excellent time management.

* Excellent organisational skills.

* Excellent attention to detail.

* A hunger to learn and be involved in all aspects of the business.

* A quick learner with a positive approach will pick up everything they need to know.

* Excel, PowerPoint, Word and Outlook.

DESIRABLE INDIVIDUAL CHARACTERISTICS:

* Customer Service experience is an advantage for this role.

* Experience in retail visual merchandising is a bonus.

* A good knowledge of the retail sector.

* Knowledge of the print industry is an advantage.

* Adobe Creative Cloud experience is a bonus.

* Ability to manage multiple projects of varying nature simultaneously.

If you are interested in this role please contact Georgia @ +44(0) (phone number removed)

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