Sales Administrator
Job Type : Permanent, Full Time
Salary : £22000 – £25000/annum Competitive Benefits Package
We are a family owned company established since 1899 and have locations in Guildford, Maidstone, Canterbury & Shoreham representing Vauxhall, Nissan, Fiat, Abarth, Alfa Romeo, Jeep, MG, SEAT, CUPRA and DAF Brands. As part of our continued growth plans, we are looking to recruit a high calibre individual to join our FG Barnes administrator team at our Guildford location.
Responsible to:
Group Financial Controller
Main Purpose of Job:
To ensure the efficient administration of all New and Used Vehicles for the Dealership Car Sales Department within defined operating policies.
Responsibilities & Other Personal Activities:
* Complete and process all Vehicle Orders
* Ensure the accuracy of orders against current specification codes for standard and factory fitted equipment
* Ensure that all documents are received and signed off by the sales manager in iDealFile before proceeding to invoice
* Check funds or finance in place before registering/taxing a vehicle
* Collate and record all New Vehicle delivery information
* Create files for all new vehicles into stock and stock record book showing all vehicle details (colour, chassis, specification, etc.)
* Arrange registration and Vehicle Excise Licences for all sold vehicles (AFRL)
* Push lines to the workshop
* Checking that the invoice matches the order and that all bonuses are correct and have been claimed accordingly
* Setting up of policies as required
* Complete handover pack for sales executives
* Prepare and complete all sales invoices in a timely manner
* Check for accuracy on prices, tax and non-revenue items, “on the road” packs, deposits and part exchanges, and all related items
* Ensure routing to appropriate departments
* Create and maintain all Used Car Stock Books
* On purchase of Used Vehicle / Part Exchange Vehicle, create internal orders / workshop instructions in line with Sales Manager
* Carry out Experian / HPI / VMC Vehicle Checks for all Used Cars
* Ensure timely updates of Used Car information, ensuring our website contains up to date information
* Maintain vehicle funding requirements
* Maintain high standards of information
* Other duties may be required from time to time
More Information
- Address Guildford, Surrey
