Project Coordinator
Job Type : Permanent, Full Time
Salary :
The Project Coordinator role is at the heart of our projects and sits to provide end to end coordination, support and administration in various areas. The PC will be instrumental in supporting project managers and senior leadership on multiple projects across the business with duties including (though not exclusively); minute and action taking to drive accountability and progress, documentation of change control, creating and maintaining comprehensive project documentation at both the project and programme level and circulating accordingly.
The incumbent will be expected to collate data, update reports, and provide insights as key part of the role. In-house systems will be used as well as Excel, Word and PowerPoint. The role will also involve building effective working relationships between all internal teams (and potentially externally) to ensure that work is completed to a high standard.
It is essential that the successful candidate has an eye for detail and strives for accuracy to ensure greater chances of project success. Whilst the PC is not responsible for the overall project, it is important that the coordinator feels empowered and is comfortable to challenge peers and stakeholders against what is documented for the project, to ensure the full truth and position is presented correctly which will allow for accurate and meaningful decision making.
The PC will be involved in providing information and operating a range of team processes to support the generation of information for our key performance indicators which will demonstrate how the portfolio is operating and delivering.
The PC role provides an excellent opportunity to develop project management skills, whilst building relationships at every level within the business.
In addition to day-to-day project support, the Project Coordinator will play a vital role across the portfolio and provide wider support to senior management on an ad-hoc basis. Flexibility will be expected to change in priorities and as such the successful candidate must be comfortable with change and working in a high-paced environment.
With the role of the PC spanning multiple projects, the coordinator is expected to spot opportunities for continuous improvement and voice suggestions for solutions/synergy. The individual may also be required to support with training across the project teams and the wider organization.
Essential Job Functions:
* Co-ordinate various projects to ensure key activities and milestones are met including project closures
* Operate a range of team processes to ensure key performance indicators are met
* Maintain records, databases and reports as agreed with the team
* Coordinate and manage reports and project documents
* Meticulous attention to detail and ability to spot when something doesn’t seem right and challenge accordingly
* Highly organised individual with the ability to manage multiple project requirements simultaneously
* Ability to prioritise whilst being a self-starter and comfortable to make decisions independently
* Liaise with the team to coordinate and schedule meetings, reviews and approvals
* Manage conflicting priorities to ensure all deliverables are met
* Excellent interpersonal skills, with the gravitas and experience to successfully engage and manage a multiple stakeholder environment
* Hands-on team player who is equally effective in managing up and down and relates well at all levels and cultures
* Effective written and verbal communication skills, confident and impactful presenter
* Have a good level of competence across MS software packages (PowerPoint, Word and Excel). Previous experience with MS Project would be ideal.
* Have polished written and verbal communication skills, with the confidence to liaise with stakeholders at all levels across the organisation.
* Analyse risks and opportunities
Qualifications and Experience:
* 1-2 years previous experience in project coordination or equivalent administrative project roles
* Proficiency with MS365 and ideally MS Project
* PMP / PRINCE2 is a plus
Desirable Skills:
* Spotting opportunities for continuous improvement and voicing suggestions and solutions
* Critical thinking
* Positive attitude and ability to challenge the status quo
* High energy and capacity to thrive in a fast-paced, challenging, and uncertain environment with the ability to work under pressure
* Understanding of capacity planning and utilisation of resources
* Able to demonstrate the Company values: Excellence; Innovation; Integrity; Responsibility; Inclusion; and Teamwork
More Information
- Address Blackfriars, Greater London
