Personal Assistant 1 view

Personal Assistant

Job Type : Permanent, Full Time

Salary : £30000 – £35000/annum

LV Recruitment is recruiting for a PA to support a dynamic and busy development team for one of the Oxford Colleges. This is a rare opportunity to become a pivotal part of the team and help with a variety of tasks. The role will be split into three areas: supporting the Development Director with executive duties, working as an administrator for the team and coordinating activities for the department.
The three main areas for support are as follows:
Provide executive support to the Development Director
* Coordinate diary appointments, correspondence, video and telephone calls with high level external contacts, including via their support staff.
* Organise domestic and international travel, including arranging visas, travel tickets, accommodation, and itineraries.
* Offer full meeting support, including anticipating and preparing briefings for external meetings, coordinating timely follow-up actions, and maintaining accurate records on the office’s CRM database.
Act as lead administrator and receptionist for the Development Office
* Arrange meeting rooms and hospitality for external guests as planned by all team members, and greet unannounced visitors in person.
* Manage the office’s general email inbox and receive telephone enquiries, responding to frequent enquiries personally, such as processing event registrations or updating contact details, and directing more complex requests to relevant team members.
* Administer invoice and expense approvals in accordance with the College’s processes, and oversee shared resources e.g., stationery and merchandise procurement needs.
Co-ordinate the College’s donor relations activities
* Acknowledge new donations, working from daily gift reports and by personalising messages of thanks and appreciation provided by colleagues.
* Send annual donation reminders to loyal donors, working from monthly reminder lists and by adapting model messages provided by colleagues.
Employee Benefits:
This role comes with outstanding benefits, including:
* 38 days holiday inclusive of BH
* Enhanced pension contribution if chosen of 4% – 8% employee 6% – 10% employer
* Annual cost of living increases
* Salary increases with progression
* Death in service 3 x years salary & 3 months’ salary
* Staff meals: a free two-course lunch is available in the hall & regular team lunches!
* Travel: benefits include interest-free loans enabling the purchase of bus passes, annual rail season tickets to Oxford, and discounted bicycles and accessories.
* Healthcare: benefits include free eye tests, free flu jabs, free use of the College’s onsite gym and the University swimming pool, and preferential rates for other University sports facilities.
* University Club: staff are eligible for free membership, which offers food, drink and accommodation in an exclusive space for staff, postgraduates and alumni. Support with early retirement
* Learning and personal development: resources are available from the University in addition to training organised by the College and Development Office
* Visitor access: staff benefit from free visitor access to the 45 colleges and halls of the University and the University’s Libraries, Botanic Gardens, Arboretum and Museums.
* Employee discounts: available at local and national retailers and online services.
Your experience:
The ideal candidate for this role will be someone who has excellent attention to detail and is organised and focused on representing the team to the highest level.
As this is an external facing department and the role requires reaching out to people, so it is imperative that you have excellent customer service skills and enjoy ensuring guests feel welcome and respected either in person, over the phone or via email. There are elements of project coordinating, PA & customer service in this role and the team all work together to ensure targets are met as this is pivotal for the success of the college. You will love seeing the tangible results your contribution has made.
To be considered for the role, you will need to have PA/EA/admin experience and be able to work fast & accurately.
This is a full time and permanent position based in Oxford City Centre. There is no parking available onsite. Working hours of Monday to Friday 9.00am to 5.30pm with a 1-hour lunch break. Hybrid working of 1-2 days remote working is available. Salary is up to £33,966.
If you are interested in this vacancy and meet the criteria, please apply today!
LV Recruitment Ltd is an equal opportunities employer and does not discriminate on any grounds. If you do not hear from us within 7 days of applying for this role, please assume you have been unsuccessful in this instance. Your CV will be kept on file and you will be considered for future vacancies that match your skills. By applying, you will register as a candidate with LV Recruitment Ltd

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