Office Supervisor
Job Type : Permanent, Full Time
Salary : £24000 – £26000/annum
Diamond Search Recruitment are delighted to be representing our client, a well established and successful company, producing premium products, at the forefront of innovation. Our client has exciting plans for continued growth and they really invest in their teams, creating opportunities for development and career progression!
Recruiting for an Office Supervisor, with the potential for the successful candidate to be promoted to Office Manager after 18 months, this is certainly an opportunity not to be missed!
The Job Role:
To manage and support the sales office ( 3 x direct reports – customer service, sales ordering, exports etc ) and ensure that the sales ledger invoices are inputted accurately and to stringent deadlines. Overseeing the purchase and sales ledger roles.
Responsibilities:
Supporting and overseeing the setting up of new accounts and maintain existing account details within the purchase ledger.
Supporting producing invoices.
Supporting & overseeing the dealing with invoicing queries in an effective and timely manner. (UK/Imports & Exports)
Overseeing the house keeping of in-house database.
Maintaining confidentiality of the department and using discretion where necessary.
Supervising and supporting the processing of invoices, reconciling delivery notes to invoices received and purchase orders
Supporting & covering the Finance Manager regarding the duties below:
* Monthly reconciliation of supplier statements.
* Assist in the preparation of purchase summaries.
* Process business expense returns.
* Cashbook and petty cash cheques
* Processing BACS payments.
Ensuring good relations and communications with all members of the team and responding politely and in a timely fashion to internal and external customers.
Working and supporting all members of the team to maintain and develop the positive progressive culture.
Observing and complying with GDPR, company Health and Safety Policies and company Standard Operating Procedures (SOPs).
The Ideal Candidate:
* Team management experience
* Sales & Purchase Ledger experience
* Good people and communication skills
* Excellent data entry skills – fast and accurate.
* Good working knowledge of software packages eg – Excel, Sage and BACS, SAP
* Exceptionally high standards with meticulous attention to detail.
* Highly organised and a ‘completer-finisher’.
* A flexible team player with the ability to work proactively.
* Excellent communication skills (both written and verbal).
* A self-starter with a positive, enthusiastic ‘can do’ attitude and a down to earth approachable manner.
* A problem solver with the ability to assume responsibility and act on own initiative.
* Customer focused.
* Ability to work accurately in a busy, demanding environment, whilst adhering to stringent deadlines.
* Ability to work in a structured, repetitive role requiring high levels of concentration and stamina.
* Reliable, conscientious and dedicated, flexible and adaptable.
If you are as excited by this opportunity as we are, and you want to be part of a progressive organisation, where you will be recognised for your commitment and hard work, then apply today!
Diamond Search Recruitment is acting as an Employment Agency in regard to this vacancy
More Information
- Address New Romney, Kent
