Office Manager 10 views

Office Manager

Job Type : Permanent, Full Time

Salary : £25000 – £30000/annum

General role description
The Office Manager is directly accountable to the Operations Director. In conjunction with the Directors this post forms part of the senior management team. As a member of this team the post-holder will be expected to play an active role in the development and implementation of the strategic goals.
As the senior manager responsible for Administration and Finance the Office Manager in conjunction with the Operations Director will be expected to provide leadership and direction across coordinating and overseeing administrative and finance duties to ensure that our offices operate efficiently and smoothly

Core responsibilities will include:
• To provide sound financial information for the Board of Directors and senior management. This will include the preparation of an annual budget and regular information on financial performance in relation to budget projections.
• To provide an effective financial management service in accordance with the organisation’s financial strategy and all legal, regulatory and contractual requirements
• To prepare the statutory annual accounts
• To plan and manage cashflow and investment activity
• To support the Managing Director and play a lead role in any tendering or funding applications in relation to existing services or new developments
• Oversee and support all administrative duties in the offices and ensure that the offices are operating smoothly
• To have overall responsibility for the provision and management of an effective payroll service for the organisation’s employees
• Produce wage analysis data to allow for correct accounting allocations.
• Processing and dispatch of client invoices
• Operate and manage a system of debtor control
• Manage office supplies inventory and place orders as necessary
• Order and maintain work wear stocks for issue to staff
• Receive and sort incoming mail and deliveries, and manage outgoing mail
• Develop office policies and procedures, and ensure they are implemented appropriately
• Assist with office layout planning and office moves, and with managing and maintaining IT infrastructure
• Manage office budget
• Identify opportunities for process and office management improvements, and design and implement new systems
• Responsible for dealing with a wide range of telephone and e-mail enquiries and correspondence
• Input and analyse data using Awarding Organisation and Skill Step Training’s Management Information System

Skills and Knowledge
• At least 2 years previous general administration experience
• Excellent communication and customer care skills at all levels
• Experience of working to tight deadlines
• Experience of working with IT, including Microsoft Office
• Ability to work with confidential and sensitive data
• A positive, proactive and can-do approach to all elements of work
• Able to work under pressure
• Actively takes personal responsibility taking on new tasks seeking support when required
• Has high personal standards and takes pride in work

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