Graduate Accounts Receivable
Job Type : Permanent, Full Time
Salary : £24000 – £25000/annum benefits & pension scheme
Job Title: Accounts Receivable Assistant
Salary to £24,000 – £25,000 + benefits
The Role
The main objective of the Accounts Receivables Assistant is to support the Lead Credit Controller by ensuring that all documents are processed on the system (SAP byDesign) which in turn will allow remittance advices to be allocated as soon as possible. This will improve vision and understanding of overdue debt and free up time for the Lead Credit Controller to proactively chase problem customers or invoices. This position can also potentially cover for the Accounts Payable position to some extent when they are on leave.
Would suit a Graduate with approximately 1-2 years experience looking for their next challenge.
Responsibilities
The AR Assistant’s chief objective is to identify and process all customer deductions as quickly as possible once they have obtained approval. This will include:
* Debit Notes relating to items that have not been delivered (Shorts)
* Debit Notes relating to Price Claims (where our customer is disputing the price on our invoice)
* Invoices from Customers that will be processed to Accounts Payable for promotional activity, trade spend, fixed agreements, fines etc.
Debit Notes for Shorts
* Look at remittances to establish what debit notes have been deducted
* Find these debit notes in the shared inbox (requesting copies from the customers when it is missing)
* Process low value debit notes, or forward high value debit notes to Supply Chain manager to approve
* Ensure approval does not take too long, raising problems with Lead Credit Controller
* Maintain efficient filing/archiving system so that copies can be easily found.
Debit Notes for Price Claims
* Look at remittances to establish what debit notes have been deducted
* Find these debit notes in the shared inbox (requesting copies from the customers when it is missing)
* Forward Price Claim Debit Notes to relevant National Account Manager for approval
* Inform Commercial Finance of the Price Claim (quantity/value)
* Ensure approval does not take too long, raising problems with Lead Credit Controller
* Process all approved price claims, and ensure action plan exists for unapproved price claims (ie what is being done about them and who is doing it)
Invoices from Customers to go onto AP
* Look at remittances to establish what customer invoices have been deducted
* Find these invoices in the shared inbox (requesting copies from the customers when it is missing)
* Forward invoices to relevant National Account Manager so they can match it against the Purchase Order
* Work with Commercial Finance and Lead Credit Controller to get approval before processing the invoices.
* Provide report to Lead Credit Controller so NAMs can be chased for invoice that haven’t been returned.
* Run reports in SAP to identify which Customers have the most Purchase Orders open with no invoices against them, to proactively manage the process.
* Ensure a copy of the invoice is always attached on SAP.
Allocating Remittances / Credit Control
As the AR Assistant develops in the role and becomes more efficient, there is scope for them to allocate certain remittance advices, and potentially to perform Credit Control for 1 or 2 customers so they gain experience.
Reporting
Ensuring all deducted documents are quickly and efficiently processed will allow the Lead Credit Controller to allocate all money that has been paid, so they can identify problem areas and address them as soon as possible. However, the AR Assistant can add more value by providing insight though simple reports such as:
* Value / Number of Shorts processed per week
* Value / Number of Price claims processed per week
* Debit notes outstanding with Supply Chain/NAMS
* Track Customer Invoices (contras) outstanding with NAMS
Cover
As the AR Assistant will be working closely with the Lead Credit Controller they will be able to cover for them to a certain extent during holiday. The same is potentially true for covering for Accounts Payable as they will be very used to processing AP invoices.
The Person
The following personal qualities and experience are considered very important for this role.
* The ability to work in a team and individually
* Good organisational skills combined with the ability to prioritise tasks
* High attention to detail
* Committed, dependable and adaptable
If you wish to apply for this role please click on the apply button with a copy of your up to date cv in word format quoting ref number 3049/246cvl.
Not right for you? We’d still like to speak with you about other opportunities, so please do send an up to date copy of your CV in word format and we will call you.
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