Facilities Administrator
Job Type : Temporary, Full Time
Salary : £24000/annum
Must be able to get to remote location by car. No public Transport amenities nearby**
The Facilities Administrators role is a split role between three members of staff covering the Facilities offices Monday – Friday 7am to 7pm on a rotating shift pattern.
The Facilities Administrator should have an understanding of the methods of operation within a maintenance environment
Experience of working with technical or building maintenance software applications or similar.
Experience of filing both hard and soft copy records and information in an effective manner for fast and efficient retrieval.
Essential Job Functions
Reporting to the Facilities Management team in all building matters daily.
Responding to all help desk requests over email, telephone and radio.
Inputting all jobs onto the CAFM system, including updates and closeouts once completed.
Allocating daily jobs to the maintenance team and third-party contractors.
Weekend work allocation for the in-house maintenance technicians and third part contractors.
Arranging out of hours electrical cover for productions
Fuel management
Contractor bookings to ensure building compliance
Contractor booking in the WBSL security access system
Contractor inductions and NDA agreement checks
Contractor Health and Safety document checks.
Booking building access with tenants if required.
Arranging emergency call-outs.
Permit issuing
hot works
roof works
ground breaking
COLO room access
electrical isolations
Stage isolation
Building Management System (BMS) daily changes and checks to the heating and ventilation systems for the Tour and Productions.
Inputting manual meter readings on a weekly basis into the BMS.
BMS reporting of site wide meters to enable weekly billing.
Stock deliveries.
Facilities vehicle fleet maintenance and compliance
Building fire alarm monitoring / isolations / reenabling's (daily)
Management of fire alarm system during activations
Recharge documents for the Sales and Bookings team
Stage and workshop checkout forms
In house PPM report inputting
PPE ordering
Reviewing daily Duty Manager and security reports for outstanding works.
Insurance RED TAG requests every week to enable weekly sprinkler tests
Waste reports and delivery slips
Staff overtime tracking for HR
General admin and office duties
Please note that no terminology in this advert is intended to discriminate on the grounds of a person's gender, marital status, race, religion, colour, age, disability or sexual orientation. Every candidate will be assessed only in accordance with their merits, qualifications and ability to perform the duties of the job
More Information
- Address Watford, Hertfordshire
