Document Controller
Job Type : Permanent, Full Time
Salary :
Moving people. Shaping the future. At Otis, we take pride in leading the industry we founded, and there’s never been a better time to join our team. We are the leader in elevators, escalators and moving walkways.
Otis is now seeking to recruit a Document Controller to take responsibility for the collation, distribution, and retrieval of contract documents for the New Equipment Installation Major Projects team.
Day-to-day responsibilities include:
* Uploading and downloading of various documents and drawings via email and specific customer portals such as Asite, 4P, Aconex
* Checking that project document protocols are being followed correctly for all uploads
* Distribution of drawings and other documents internally
* Liaison with client and vendor document controllers to ensure quality standards are met
* Compilation and maintenance of project files
* Collation of the technical library throughout the life of the contracts
* Work with the quality manager to ensure that documents used are aligned with our documented processes
* Owning the design registers and maintaining their accuracy
* Completing Pre-Qualification Questionnaires and Certificates for Major Projects
* Creating and sending Site Fixing Folders
To be successful in this role you will have the following skills/ experience:
* Strong administrative or archivist background.
* Strong IT skills including MS Word, Excel (including using macros) and SharePoint
* Basic knowledge of RFI/ EWN /NCE (Knowledge of contractual implications of document control)
* Knowledge of Electronic Document Systems (EDMS)
* Experience of Commercial document control portals such as Asite/ 4P / Aconex/ eB/ BC
* Excellent attention to detail
* Be highly flexible and adaptable to constantly changing requirements and priorities
* Able to follow Standard Work documentation precisely
What can we offer you?
* Strong remuneration package
* A real commitment to career progression with access to funded study schemes such as our industry leading Employee Scholarship Program and Educational Assistance Scheme
* A culture which encourages innovative ideas and appreciates our talent is the key to our success
* Free onsite parking and good transport links
More about us:
Otis is the world leader in reliable, efficient and technologically advanced elevators, escalators and people-moving systems. Our revolutionary Gen2® elevators, energy-saving ReGen™ drives and NCE “green” escalator have clearly set the industry standard for innovation, safety and performance. More than 2.4 million Otis elevators and escalators are currently in operation throughout 200 different countries. We are proud to have a global team that continues to rise to the challenges of a fast-moving company. Together, the people of Otis are creating new ideas and opportunities by collaborating across time zones, geographies and cultures. So just imagine where we can take you!
We are a company with a big commitment to the continuing development of everyone who works for us, strongly supporting career progression and facilitating a culture which encourages innovative ideas and appreciate that our talent is the key to our success.
Our commitment to diversity and inclusion helps ensure the ideas, perspectives and experiences of individual employees support a culture of learning and attract world-class talent. We welcome applications from all sections of the community and candidates will be equally assessed and selected based on objective criteria
More Information
- Address TW8, Gunnersbury, Greater London
