Contracts Manager

Contracts Manager

Job Type : Permanent, Full Time

Salary : £35000 – £55000/annum

New role in London:  Contracts Manager with Horticultural/Landscaping and Construction Experience

An award winning, top-tier landscaping company in the heart of London needs you!

Job title CONTRACTS MANAGER – Salary Dependent on Experience – up to £50k+ [W/SW/Central London]

Job objective

Responsibility for overseeing the day-to-day operations of multiple construction projects. This includes liaising with each

of the Project Managers, anticipating their and the project needs in terms of programme,

procurement, quality control, etc. and have an overall vision of all operational matters to deputise as appropriate

for the Construction Director. In addition, the Contracts Manager will be assigned specific projects,

for which they will act in a Project Manager capacity with responsibility for leading and delivering on time,

within budget to specified quality standards and client requirements.

Accountable to; Division Construction Director 

Accountable for Site Managers / Project Managers / Site Teams (for day-to-day operations)

Key Result Areas

– Project planning

– Operational cost control

– Customer satisfaction

– Safety and prevention, planning and control

– Quality control

Main Tasks

– Project Planning – In conjunction with the Construction Director, agree direction of

build and locations for compounds and storage. – Identify critical path issues such as services and put plans in place to

meet key dates. – Identify in advance a schedule of information required to meet the

build programme and circulate as necessary.

– Build Programme – In conjunction with the Construction Director, produce build

programmes and monitor and review with Site or Project Managers to ensure adherence to programmes.

– Carry out a minimum of one weekly visit to each site. – Liaise with the Construction Director and Quantity Surveyor on the

appointment of suitable sub-contractors and suppliers to ensure adequate resources and expertise to

achieve required quality within agreed time-scales.

– Identify any issues affecting programme delivery and resolve to meet required time-scales.

– Monitor level of work in progress and materials on site working closely with site manager.

– Build Quality – Monitor and inspect developments regularly to ensure that all quality

control procedures are being adhered to and that the highest standards of build are being achieved.

– Carry out a minimum of one monthly Site Inspection to all sites.

– Build Costs – Ensure full awareness of site budget and monthly valuations carried

out on each project. – Ensure full awareness of what each sub-contractor has priced against

each Trade Specification. – Meet each sub-contractor together with Quantity Surveyor to establish that all items of

work are covered within the tender price. –

Liaise with the Construction Director to ensure site and build costs

are being controlled within budget. – Review all extra costs and variation orders to minimise cost whilst

ensuring programme and quality is achieved.

– People – Liaise with the HR Manager in recruitment of site management and

permanent staff and ensure new starter's induction plans are reviewed and completed within laid down time-scales

– Lead, motivate, communicate with, develop, appraise and performance manage staff to ensure they are fully

motivated to achieve best performance to meet the company's needs .

– Ensure the teams run in accordance with Company Policies and Procedures.

– Ensure poor performance is not tolerated and liaise with the HR Manager to ensure it is remedied via support,

training or disciplinary action as appropriate.

– Liaise with the Construction Director and HR Manager in a timely fashion on all employment issues and matters as

described above.

– Health & Safety – Before a site commences, prepare a layout of the new development

showing traffic management plans, security of the site and protection of the public

– Comply with responsibilities as laid down in the PCs Policy to ensure a safe working environment for employees

and sub-contractors.

– Review specific training needs with the HR Manager and ensure appropriate training throughout the teams.

– Follow up and action external H&S audit and quality control visits.

– Waste Management – Responsible for implementing the company's waste management

policy across all developments with the specified regional area.

– Customer Service – Ensure full understanding of Policy and Procedures both pre and post

legal completion. – Monitor and continually review the quality being produced to ensure

that at all stages of construction the highest standards are being achieved

– In liaison with the Construction Director, review services to customers, both pre and post legal completion,

to deliver the highest standard of customer satisfaction

– Ensure fully aware of each months customer survey results and discuss with the relevant site teams picking up

on any trends, both positive and negative.

– Communication – Ensure all communication is recorded and transmitted in the

appropriate written fashion – Represent and defend the Company's position at all levels, from

employees to customers, sub-contractors and suppliers. – Attend meetings as required, including pre-start briefings, meetings

with Contractors and Subcontractors and end-of-project reviews, and follow up with meeting minutes or action plan email

– Act as a liaison between the construction teams and senior management.

– Own projects – Responsible for the project cost control, from procurement through

to construction, ensuring financial targets are met for each package of works

– Produce fully detailed construction programmes and ensure compliance through weekly meetings and discussions

on a continual basis with Site Supervisors, Principal Contractor, client representatives, etc.

– Liaise with the design team and consultants on all technical construction aspects of the project delivery, comment

on workshop drawings an d details and advise of any inconsistencies or inappropriate works

– Procure materials in accordance with the specification – Advise of any discrepancies between specification, drawings and

budget to iron out any financial inconsistencies – Ensure construction in accordance with the specification and drawings –

Oversee change orders and the issuing of variations, site instructions,

CVIs, CAIs and discuss with the Company Quantity Surveyor and Construction Director

– Ensure compliance of the works to the CDM Regulations for the project works

– Advise and report to the Company Quantity Surveyor and

Construction Director on cost changes and variations in a timely

fashion and update the project financial sheets accordingly

– Ensure payment certificates are received by the certification date for each project

– Resolve disputes with subcontractors over quality and financial inconsistencies; complete

snagging reports and final sign off/nonconformity sheets

– Report to the Directors on all aspects of project performance

– Write and issue Method Statements, Risk Assessments, inspection plans and liaise with

employer/client in relation to key performance indicators

– Write and issue Operations and Maintenance Manuals at the end of each project

– Be responsible for compliance with Quality Assurance procedures in

accordance with ISOI 9001 certification

Requirements & Qualifications

– Proven capability of managing multiple construction projects in parallel

– People skills – Team leading – confidence to provide clear direction and inspire those around you, promptly

and efficiently addressing personnel issues and training and development needs

– Experience managing multiple teams in multiple locations – Excellent and effective communication skills at all levels –

Relationship-building – effective stakeholder management, both internally and external to the organisation, and

ability to liaise comfortably with clients, sub-contractors and suppliers

– Strong organisational and planning skills

– Strong attention to detail

– Problem solver – ability to identify and resolve issues with speed

– Results focused – focused on proactively delivering value that will directly lead to achievement of business results

– Resilient – comfortable working in a fast-paced environment whilst maintaining a positive and flexible

attitude with an ability to motivate others

– Computer literacy and proficiency with Microsoft Office applications, including Word, Excel, Outlook, etc.

– Numerate and able to cost various landscape operations to order materials required and determine

time allowances for the delivery of operations within the division

– Full, clean driving license

– Customer driven – understands the customer needs that will support delivery of the business strategy

and implements these where appropriate

– Teamwork – demonstrates commitment to teamwork and creates value not only for self but for others.

Focuses on the overall objectives of the team to continuously improve

– Be fully conversant with the UK Health and Safety at Works regulations

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