Administration Assistant
Job Type : Permanent, Full Time
Salary : £18000 – £20000/annum
Summary of Job Role
Working within the Logistics team as well as senior management team, your role will be pivotal to ensuring the support for logistics and senior management needs and, expectations are met and surpassed.
Responsibilites
Answer and direct phone calls
Organize and schedule meetings and appointments
Maintain contact lists
Produce and distribute correspondence memos, letters, faxes and forms
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system
Order office supplies
Book travel arrangements
Submit and reconcile expense reports
Provide general support to visitors
Provide information by answering questions and requests
Take dictation
Research and creates presentations
Generate reports
Help monitor invoices
Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
Contribute to team effort by accomplishing related results as needed
Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
Organise travel arrangements for senior managers when needed
Write letters and emails on behalf of other office staff
Book conference calls, rooms, taxis, couriers, hotels etc.
Maintain computer and manual filing systems
Handle sensitive information in a confidential manner
Take accurate minutes of meetings
Coordinate office procedures
Reply to email, telephone or face to face enquiries
Develop and update administrative systems to make them more efficient
Resolve administrative problems
Receive, sort and distribute the mail
Answer telephone calls and pass them on
Manage staff appointments
Oversee and supervise the work of junior staff
Coordinate repairs to office equipment
Photocopy and print out documents on behalf of other colleagues
Qualifications and skills:
Reporting Skills
Administrative Writing Skills
Microsoft Office Skills
Analysis
Professionalism
Problem Solving
Supply Management
Inventory Control
Verbal Communication
Office Administration Procedures
Typing Skills
Attention to Detail
Accuracy
Multitask
Telephone Skills
Teamwork
Discretion and Judgment
Patience
Knowledge of illustrator would be an advantage
Drivers Licence required
Working Hours
To be confirmed
Location
Norwich
Salary
between £18,000 and £20,000 subject to experience
More Information
- Address Norwich, Norfolk
