Accounts Payable Clerk
Job Type : Part Time, Part Time
Salary : £22221/annum Pro rata
We are looking for an experienced Accounts Payable Clerk to provide part-time support our busy Finance Team. This is a job-share role – the requirement is to cover the hours between 08.30 – 17.00, Monday to Wednesday.
The role will be predominantly home-based with the occasional days in the Lancing office being scheduled in well in advance.
Purpose of the role
To minimise the number of outstanding unmatched purchase invoices and pay to agreed supplier payment terms.
Key Accountabilities
* Ensuring all invoices are processed onto the payables ledger and approved in the correct way and according to the Company approval matrix.
* Processing all subcontractor approved payments within contractual terms and in accordance with CIS & VAT reverse charge and IR35 regulations, maintaining records for passing funds to HMRC.
* Ensuring invoices for all stock good suppliers are processed via 3-way match in a timely manner and that accounts are maintained within credit limits.
* Correctly inputting, coding and obtaining authorisations for all non-stock supplier.
* Regular checks and reconciliation of supplier statements and ensure all direct debit accounts are maintained and reconciled to ensure liabilities are correctly represented in the General ledger.
* Preparation of BACS and overseas payment runs for suppliers and subcontractors.
* Archiving all invoices so that they are retrievable when needed and ensure we comply with legal archiving requirements.
* Producing comprehensive and user-friendly notes on current invoice processing methods.
Competencies
Essential:
High level of accuracy in processing
Strong computer literacy
Understanding of cost allocations
Excel skills – moderate; use of formulae to manipulate data
Good communication skills – written and verbal
Good time-management
Desirable:
Sage 1000
‘Compleat’ Invoicing
CIS, VAT reverse charge, IR35
Job-related experience: Accounts Payable, preferably with construction
industry experience but not essential
